Madison Water Utility
This is an EXPIRED job listing. Do not apply for this position!
General Description
This is responsible professional technical work in Asset Management Program development, implementation, management, and coordination for Madison Water Utility. The Asset Manager will provide broad professional expertise to continue to develop processes and procedures to ensure the Utility’s infrastructure system meets established levels of service while minimizing total life-cycle cost. Working with the Mapping and Systems Supervisor, this position has responsibility for continued development of the Utility’s Asset Management Program. The Asset Manager supervises and coordinates the asset management activities of the Utility with all sections of the Utility.
Working independently under the direction of the Utility Chief Engineer and the Mapping and Systems Supervisor, this position will lead a cross functional asset management team drawing from all Sections of the Utility in the planning, development, implementation, and maintenance of the asset management program. The Asset Manager will work closely with the Asset Management Team to support the Utility’s Computer Maintenance Management System (CMMS) software package, standardize processes and procedures for asset condition assessment, preventative maintenance programs, system budgeting, and project planning. The Asset Management Team is responsible for setting customer service levels, monitoring key performance indicators, developing and maintaining the asset inventory, performing condition assessment, mapping assets, managing asset attributes, optimizing operations and maintenance practices, managing acceptable levels of risk, developing long-term asset replacement or rehabilitation projections, making short-term decisions on asset repair or replacement, and planning for long-range financial needs for use in developing utility rate models.
The selected candidate may be hired as an Asset Manager 1 or 2 depending on qualifications, and the level will be determined at the time of hire. The salary range for the Asset Manager 1 is $71,631-$86,087 and the range for an Asset Manager 2 is $78,306-$94,536.
This position is being re-announced due to a limited pool of candidates. Previously submitted applications will remain under consideration. Prior applicants need not reapply.IMPORTANT: THERE ARE 2 SUPPLEMENTAL ESSAY QUESTIONS ON THE JOB POSTING.
(To view the questions, click on the supplemental question tab OR view the bottom section of the job bulletin)
**APPLICATIONS RECEIVED WITHOUT ATTACHED ESSAY RESPONSES WILL IMMEDIATELY BE ELIMINATED FROM CONSIDERATION.**
Examples of Duties and Responsibilities
Administer and Maintain the Water Utility Asset Management Program
- Organize and lead a cross functional team responsible for developing, building, and refining the Asset Management Program for Madison Water Utility.
- Document the goals of the Utility asset management program, identify the steps for improvement, prioritize the improvement initiatives, and provide a framework for measuring progress and success.
- Define system wide operational goals; identify and evaluate options and cost consequences of various operational goals; monitor whether the program achieves desired operational goals; recommend corrective actions when necessary.
- Ensure that the results of Asset Management Program implementations meet the needs of strategic investment planning for Madison Water Utility
- Evaluate and recommend modifications to asset management processes and procedures
- Develop processes and procedures to plan for and finance repair and replacement of Utility infrastructure that seeks to minimize the life cycle cost of all assets while continuously delivering the service levels customers desire and regulators require at an acceptable risk to the organization
- Analyze program data to prepare statistical and other engineering reports, forecasts and correspondence to demonstrate program progress; measure against objectives; recommend changes.
- Monitor the progress and expenditures of Capital Investment Program infrastructure renewal and replacement projects; evaluate against forecast fiscal resource requirements. Coordinate information with Utility finance staff for long-term financial forecasting, budget and utility rate design and development.
- Develop, review and revise critical facility definitions; identify critical facilities based on those criteria.
- Develop, review and revise program procedures and criteria for identifying and ranking capital renewal and replacement (R&R) projects. Use cost/benefit analyses, consequence of failure costs, failure probabilities, and total life cycle cost considerations. Identify and prioritize R&R projects for implementation. Coordinate project prioritization and planning with engineering staff.
- Provide periodic status reports of Asset Management Program activities and progress for utility all staff meetings, utility leadership, and Water Utility Board.
Asset Management Plan Development
- Lead development of Asset Inventory.
- Identify Management Strategy Groups.
- Lead Asset Condition Assessment Process.
- Lead Risk Assessment Process. Lead process to calculate and evaluate business risk exposure of MWU assets.
- Work with Asset Management Team to document levels of service.
- Develop O&M Plans.
- Develop Infrastructure Improvement Plans.
- Develop and Support Business Case Evaluation process.
- Support Asset Management Team in development of long term funding plan.
Software and Data Management
- Review, evaluate, recommend, and implement asset management program software
- Review the use of data from the Utilities Computerized Maintenance Management System (CMMS) to inform maintenance and condition assessment activities.
- Analyze asset management data storage and reporting requirements; evaluate options for improved efficiency of data management; recommend/implement improvements.
- Review current trends and developments in asset management software and data management, recommend improvements or enhancements as feasible.
Engineering, Planning, Budgeting, and Reporting
- Assist with the update to the annual capital 5-year budget projections
- Assist in development of engineering standards which reduce life cycle cost of utility system ownership; provide technical support to other divisions and departments in support of same objective.
- Work with engineering staff to update the Utility water master plan
Staff Training and Development and Work Flow Refinement
- Promote Asset Management Concepts and Practices to staff, Water Utility Board, Common Council, and other community organizations
- Maintain regular contacts with other utilities and industry groups to share information and keep informed on the latest developments relative to Utility Asset Management.
- Retain, select, hire and manage limited term employees (LTEs) and outside consultants to assist with asset management program as necessary.
Minimum Qualifications
- Two years of experience performing progressively responsible technical work which included either working with or developing and implementing an asset management system or working as a utility planner or engineer.
- Graduation from an accredited college or university with a Bachelor’s degree in Engineering, Municipal Planning, Utility Management, GIS, Public Administration, or other closely related field.
If an applicant does not possess the specific requirements outlined above, HR will review the application materials to determine if the applicant possesses the following equivalent experience:
Four (4) years experience in applying the following:
- Civil engineering principles, practices, methods, project management, and techniques, particularly for utility system renewal and replacement.
- Computer software applicable to the duties of the position, including computer terminology, engineering applications, CMMS, GIS, relational databases, and database reporting applications.
- Tracking, recording, and evaluating performance metrics to advance asset management program objectives.
Two (2) years experience in applying the following:
- Statistical analysis principles; experience with life-cycle costing and triple-bottom-line analysis.
Familiarity with the following:
- The principles and objectives of asset management with respect to the operation of a public agency.
- Effective Utility Management