Real Property Lister

The purpose of the Lead Real Property Lister is to perform the functions for real property listing as stated under Wisconsin Statutes Chapter 70.09. These functions include maintaining real property ownership records and descriptions, assign and update parcel numbers, maps, and other real property documents within the County’s Property Tax System & Geographic Information System (GIS) as well as provide information to the public regarding real property assessments, surveys, and more.

Essential Duties

• Work with Register of Deeds, GIS Coordinator, and MIS Coordinator to create and maintain access to electronic records such as surveys, deeds, maps, computer printouts, and electronic files.
• Oversees the processing of real property information as provided from Register of Deeds and local and state sources and performs necessary research to resolve discrepancies.
• Provide updated assessment and split parcel information to Assessors including work rolls for each new assessment year.
• Coordinates tax mapping activities with Land Information\GIS staff.
• Assist with the update and maintenance of the County’s base tax parcel layers
• Provides mapping/ GIS information and assistance to abstractors, realtors, surveyors, landowners, taxpayers, local officials, and the public.
• Maintain records for State assessed manufacturing, Managed Forest Lands, and Private Forest Crop Lands.
• Perform Real Property Lister tasks by posting legally recorded documents to assessment/tax rolls establishing parcel ownership, creating or correcting legal parcel descriptions, assigning parcel numbers, school codes, and special tax codes; proofreading maps and other documents; updating maps to reflect changes in various aspects, entering updated information into a computer database, and maintaining all property transfers, surveys, plats, maps, tax receipts, assessment roll, report generation, electronic data transmittal and parcel verification on electronic real estate returns.
• Notify property owners, attorney, title companies and all interested parties of erroneous legal descriptions on recorded documents and provide measures to correct.
• Attend conferences and training sessions related to the assigned duties as approved by the Department Head.
• Conduct research and provide information on taxes, parcel ownership, boundaries, and mill rates to various interested parties.
• Enter and balance the Open Book and Board of Review valuation changes, preparing updated valuation totals and submittal of Statements of Assessment to the State.
• Perform clerical duties including check and advising printing, answering phone calls, collating mailings, and photocopying documents.

Additional Tasks

• Coordinate printing and distribution of important property information such as real estate rolls and tax certificates and statements.
• And other duties as assigned.

Minimum Training and Education

Required: Associate’s degree in accounting, land records, GIS or related field or

2 years of experience with accounting knowledge for a government agency and/or familiarity with land records.

Preferred: Bachelor’s Degree in GIS, Geography, Planning, Environmental Science, Computer Science, or other related field with 2 years of professional work experience in GIS.