Property Lister

Position Summary:

Marathon County is seeking a qualified employee to serve in the position of Property Lister serving the Marathon County. This candidate is responsible for performing complex technical work in the field of property descriptions, assessments, and land records – including maintaining accurate real and personal property listings, data to produce assessment rolls and tax bills, and other work in conformance with section 70.09 of Wisconsin Statutes. In addition, this position will provide administrative support.

The successful candidate will take a team-oriented approach working closely with the office of the County Treasurer, Corporation Counsel, County Clerk and other departments/agencies. A high degree of accuracy and independent judgement is imperative.

Qualifications:

Associate’s degree or Bachelor’s degree or professional experience related to the work of this position is desired. Any combinations of education and experience demonstrating the knowledge, skills and abilities to perform essential duties will be considered.

Examples of Work Preformed:

• Property Listing related work (approximately 60%):
  • Writes and maintains accurate abbreviated legal descriptions of each parcel from the latest recorded documents including posting records and database information.
  • Splits parcels as described by legal documents, and serves as quality control for legal descriptions, including contacting property owners, surveyors, attorneys, and others related to problems with real property related documents.
  • Assigns and maintains a parcel identification number and an assessor’s number for each parcel following recorded documentation.
  • Researches, corrects, and improves Marathon County’s Land Records database information, including the ability to make scale drawings of properties as needed.
  • Lists current name of owner, parcel, and mailing address for each parcel.
  • Makes assessment data entries with information supplied by the state and local officials, including balancing with assessors, submitting reports to the State of Wisconsin, and changes to Wisconsin Department of Natural Resource programs.
  • Prepare and distribute assessment rolls, tax rolls, state forms, tax receipts, and other related functions as mandated by Wisconsin Statutes and the Wisconsin Department of Revenue.
• Tax Deed Property related work (approximately 30%):
  • Performs work related to all stages of the tax deed property process (as provided in Chapter 74 and 75 of the Wisconsin Statutes).
  • Coordinates work on this process between appropriate county departments, including County Clerk, Treasurer, and Corporation Counsel.
• General Office Administration (approximately 10%):
  • Provides a variety of administrative support which may include maintaining appointments, calendars and schedules, prepares various correspondence, legal pleadings, reports, memorandums, briefs, and other legal documents.
  • Files legal documents (including e-filing) with Clerk of Courts’ Office and other government offices. Creates, maintains, organizes, and sorts legal files.
  • Responds to inquiries, operates office equipment, faxes documents, reports, and other paperwork to appropriate parties, and provides support to other staff.
  • Maintains regular and predictable attendance; works extra hours as required.
  • Performs related work as required or assigned.

Knowledge, Skills, & Abilities:

• Ability to understand and draft complex legal descriptions and legal documents.
• Familiarity with real estate terms and documents, including transfer returns, plats, and certified survey maps.
• Familiarity with, or the ability to build familiarity with, the Register of Deeds Tract Index.
• Skill in interpreting digital maps and knowledge of computer mapping software.
• Ability to maintain effective working relationships with county employees, town officials, attorneys, surveyors, abstractors, appraisers, and the public.
• Strong skill set in various computer applications, such as land records systems, and the demonstrated ability to quickly learn new software applications.
• Ability to perform moderately complex work and work free of error in completing tasks requiring a high degree of accuracy.
• Ability to maintain confidentiality.
• Ability to work independently and exercise initiative. Exceptional organizational and time management skills required.
• Strong analytical skills and the ability to problem solve in a variety of situations.
• Understanding of the County’s and department’s mission, core values, plans, and priorities for the future.
• Ability to contribute to a positive work culture that fosters excellent customer service and teamwork.
• Ability to demonstrate the County’s Core Values and model those to the Department’s clients and colleagues.