Real Property Lister

To maintain county land records for ownership, assessment, taxation and digital mapping purposes.  This position maintains land ownership listings, assessment rolls, and tax rolls. The Lister assists the public with inquiries pertaining to land records and supports the development and maintenance of Bayfield County Land Records Modernization efforts. This position serves as a member of the Bayfield County Land Council.

Examples of Duties

• Issue parcel numbers due to annexations, subdivision plats, condominiums, certified surveys, land division or any other land transfer.
• Update and maintenance of countywide digital database of all property information including new owner names, addresses, parcel numbers, legal descriptions, document information, assessment data, special district information, site addresses, survey information and personal property data.
• Responsible for the collection and distribution of assessment and tax data and reports.  Communication with other departments, local officials, assessors, public and private agencies and the State of Wisconsin is required.
• Input all assessment data and calculate all mill rates, taxes, special charges and assessments, omitted taxes and municipal ratios.
• Print and distribute all assessment notices and tax bills.
• Serve as a liaison, for the county and state, to all municipal clerks, treasurers and assessors.
• Prepare the assessment and tax rolls for all municipalities and create and distribute digital assessment, tax and work rolls for the WI Dept. of Revenue.
• Keep current and assure compliance with legislative changes pertinent to property assessment and taxation.
• Provide quality control for deeds, Certified Surveys, plats of survey, condominiums and other forms of documentation originating from the Register of Deeds Office or other county departments as appropriate.
• Graphically represent all land divisions, certified surveys, plats, condos, vacations, annexations and road changes on digital and hard copy maps.
• Participate with department staff in the maintenance and development of the digital maps (GIS) representing all land divisions, certified surveys, plats, condos, vacations, annexations and road changes.
• Calculate acreage for tax parcels where appropriate.
• Draft written communication to property owners, surveyors, attorneys and others relating to problems with real property documentation.
• Provide county-wide database information, including new ownership names, addresses, parcel numbers, legal descriptions, surveys, plats, condos and acreage to other departments, public and private businesses and agencies and the general public in person, by telephone and via fax or internet.  Data will be provided verbally, with printed reports, digital database exchange format or by using the county’s enterprise geographic information system.
• Help maintain inventory of the proper assessment materials and advise Department Head of needs or changes.
• Work with Department Head or other office staff in budget preparation and purchase order management within the county’s accounting system.
• Actively participate in the Wisconsin Real Property Listers Association.
• Portions of the duties of this position may be accomplished remotely when meeting the requirements of the county telecommuting policy and as authorized by the Department Head.

Qualifications

• Four (4) year bachelor’s degree from an accredited college, in Geographic Information Systems, Geography, Computer Science, Planning or related discipline and a minimum of two (2) years of experience in title property assessing, land survey, business, abstracting or related field   OR.  Associate Degree two (2) year from an accredited vocational, college or technical school in property assessing, land surveying, business, computer science or related field plus a minimum of four (4) years of related work experience in abstracting.
• Minimum of one (1) year experience working with ArcGIS in the editing environment related to parcel mapping, preference to parcel fabric.
• Prefer current certification by WI Dept. of Revenue at the Assessor 1 Certification.
• Valid Driver License

PHYSICAL REQUIREMENTS:

• Long periods of sitting or standing
• Extensive use of computer monitor and keyboard entry
• Occasional bending and stooping
• May require occasional lifting of 30 pounds or less.
• Ability to talk and hear sufficiently to communicate in person and using electronic devices such as a telephone and computer

Supplemental Information

• Knowledge  Assessment, taxation, document imaging, ArcGIS and Adobe Acrobat Pro software packages.
• Knowledge of parcel mapping software package such as ArcGIS.
• Knowledge of surveying principles and practices as it relates to tax parcel maintenance and legal descriptions.
• Knowledge of basic cartographic and geographic information system methods.
• Expert knowledge of mathematics, including addition, subtraction, multiplication, division, ratios and area calculations.
• Familiarity with Real Estate Appraisal Terminology included in the Real Estate Appraisal Terminology text sponsored jointly by the American Institute of Real Estate Appraisers and the Society of Real Estate Appraisers.
• Knowledge of construction terminology in accordance with Volume II of the Wisconsin Property Assessment Manual.
• Ability to read, interpret and write real estate legal descriptions (rectangular survey) based on the Public Land Survey System in accordance with Chapter 5 of the Wisconsin Property Assessment Manual, Volume 1.
• Knowledge of methodologies and procedures for input and adjustment of complex legal descriptions into an existing tax parcel base.
• Ability to communicate effectively in oral and written format.
• Ability to work under limited supervision.
• Knowledge of office methods and practices including budgeting and general administration.
• Ability to establish and maintain effective working relationships with co-workers, public and private agencies and the general public.
• Thorough understanding of the assessment and taxation process, from the municipal level to the state level.
• Strong research capabilities to understand the history of a tract of land.
• Strong attention to detail.